Privacy Policy
Azaman Group values the privacy of all people it interacts with, and is committed to protecting your personal information. Our privacy policy below explains how we manage your personal information and how to get in contact with us if you have any questions or concerns about your privacy.
Azaman Group (“Azaman Group” or “we”, “us” or “our”) respects the privacy of its customers and other individuals it interacts with. Azaman Group handles your personal information and if applicable, sensitive information, in accordance with the UK General Data Protection Regulation (UK GDPR). There are also other State and Commonwealth laws that Azaman Group complies with in relation to the interactions and electronic communications we may have with you.
This Privacy Policy does not describe all of Azaman Group ‘obligations under all privacy laws. Its purpose is to explain how Azaman Group manages your personal information in an open and transparent way. Please contact us (see Contact Us section below) if you have any questions or require further information about our Privacy Policy or how we handle your personal information.
1. Your right to anonymity and pseudonymity
In many of your dealings with Azaman Group, you may choose to remain anonymous or use a pseudonym. However, this may restrict our ability to effectively respond to your enquires and requests. We will need to know your identity if:
(a) it is impracticable for us to deal with you unless we can identify you; or
(b) we are required or authorized by law or court/tribunal order, to only deal with identified individuals.
2. Kinds of personal information we usually collect and hold
Personal Information means any information or opinion (that may not be true) about an identified individual or an individual who is reasonably identifiable, whether the information is recorded in a material form or not. Examples of personal information include your name, address, phone number, email or certain social media details.
Sensitive information is a subset of personal information that is afforded a higher level of privacy protection under the privacy laws. It includes health information and personal information about an individual’s racial or ethnic origin, political opinions, membership of a political, professional or trade association or trade union, religious or philosophical beliefs, sexual preferences or criminal record.
Other than during the recruitment process, after an accident or in activities aimed at improving services for certain individuals, Azaman Group generally does not collect sensitive information unless we are required or permitted by law to do so (for example by law enforcement agencies) or by you providing us with your consent.
Azaman Group routinely collects the following types of personal information:
· Name, contact details and other information submitted to or obtained by us as part of customer complaints, feedback, or other communications (“Customer Service information”);
· Name, contact details, opinions and answers to questions or surveys, social media details as part of our marketing and competition activities (“Marketing Information”);
· Name, date of birth, contact details, professional memberships, criminal record, tax file numbers, bank account details and other information as part of the employee or contractor or consultant recruitment (“Recruitment Information”);
In addition, in the course of complying with legislation, responding to feedback and/or improving our customer services, Azaman Group may collect sensitive information about an individual’s disability.
Some of the information we collect as described above may also be used for other purposes permitted by law.
If you provide us with personal information about another person, then we ask that you inform that person about this Privacy Policy.
3. How we collect personal information
Azaman Group generally collects the kinds of personal information described above in the following ways:
(a) Customer Service Information – including when:
· you contact one of our consultants directly and provide your personal information to them or other representative;
· you contact us and agree for your personal information to be provided to us for the purpose of responding to your complaint or feedback;
· you communicate with us via telephone, email, letter, surveys, subscription to initiatives and provide your personal information;
· you send written correspondence to our head office or other location;
· you post information on or directed to any of our social media platforms, including our Facebook page, Instagram, YouTube, LinkedIn or Twitter accounts;
· your authorized representative, a family member or other third party provides us with your personal information.
(b) Marketing Information – when you or your authorized representative enter a competition or promotion on our website, or answer questions and provide information to our corporate affairs, marketing or other departmental representatives.
(c) Recruitment Information – during the recruitment process when we receive applications from individuals or deal with contractors or consultants, and from third parties (e.g. police background checks).
4. Quality and security of the personal information we hold
Azaman Group ensures that the personal information we collect, use and disclose is accurate, up-to-date, complete and relevant. To help us do this, we ask that you please notify us of any changes to your personal information. We will correct your personal information if we receive a correction request from you, or we are otherwise satisfied your personal information should be corrected.
We also protect your personal information and keep it secure. Personal information we collect is held in secure and restricted access systems. Access to these systems or files is restricted to certain Azaman Group employees who require access to properly perform their work functions.
We also take reasonable steps to protect and keep secure your personal information by:
· imposing access rights and restrictions;
· using confidentiality agreements;
· enforcing internal policies;
· utilizing computer generated security tools such as firewalls and data encryption.
We cannot however guarantee that data transmission to or from us over the internet will be totally secure.
Subject to legal requirements, when we no longer require your personal information for any permitted purposes, we take reasonable steps to either destroy or de-identify your personal information. For example, upon completing a marketing competition, all personal information is deleted from our files, with any relevant aggregated de-identified information retained for research and analysis purposes within or outside our business if needed.
5. Purposes for which we collect, use and disclose personal information
Azaman Group collects, holds, uses and discloses personal information for purposes that are reasonably necessary for our operations, activities and functions. These purposes include:
· to undertake customer service functions including answering enquiries and complaints and improving our operational and customer service functions;
· to promote our business, provide information to customers, users and the public;
· to undertake research and development activities aimed at better understanding and improving our operations and services;
· to provide report and other information to, or respond to enquiries from, government departments;
· to investigate and take action in relation to suspected serious unlawful activity or misconduct and to prepare for and engage in dispute resolution activity including those arising from accidents or infringements and to deal with insurance agents;
· to protect the safety of our customers and employees and to enable us to respond to emergencies;
· to evaluate applications, make recommendations, and manage and administer the engagement of contractors and consultants;
· for enforcement related activities conducted by, or on behalf of, an enforcement body;
· as required or authorized by law; and
· for any other purpose for which your consent is obtained, such as website competitions.
6. Disclosing personal information overseas and to third parties
Unless otherwise stated in this Privacy Policy or required by law or court/tribunal order, Azaman Group does not, in its normal course of business, disclose personal information to overseas recipients.
Any information shared outside Azaman Group is generally de-identified and aggregated. In the event that any personal information is disclosed outside of the business, Azaman Group does so in accordance with its privacy obligations.
In the course of its business functions and activities, and where otherwise required or authorized by law or court/tribunal order, Azaman Group may disclose your personal information to third parties, including to:
· your authorized representatives;
· your insurance agents and representatives;
· Department of Economic Development;
· the State Police;
· Debt collection agencies;
· Competition prize providers; and
· Other third parties to whom you have consented to collect your personal information.
7. Links to 3rd party sites
Azaman Group website and mobile applications may include links to other Web sites whose privacy practices may differ from those of Azaman Group. If you submit personal information to any of those sites, your information is governed by their privacy policies. We encourage you to carefully read the privacy policy of any Web site you visit.
8. Accessing and correcting personal information
You may request access to personal information we hold about you. To do so, please contact us – see details under Contact Us section below.
We will endeavor to respond to your request generally within 30 days. We will provide you with access to the information in the manner you have requested where possible. However, we will not provide access in circumstances where:
· access would have an unreasonable impact on the privacy of other individuals;
· the information relates to existing or anticipated legal proceedings with you;
· denying access is required or authorized by a law or court/tribunal order;
· access may prejudice enforcement related activities conducted by, or on behalf of, an enforcement body; or
· other circumstances prescribed by law.
If we do refuse access, we will provide you with written notice of our refusal, explaining why we have made the decision to refuse access, and information on how you can make a complaint if you are not satisfied with our decision.
While we will not charge you for an access request, we may charge you for our reasonable costs in providing access (such as photocopying and postage). We will notify you of any applicable charges prior to processing your request.
You may ask us to correct the personal information we hold about you by contacting us – see details under Contact Us section below. We will respond to your request generally within 30 days. We will take reasonable steps to correct the information if it is inaccurate, out of date, incomplete, irrelevant or misleading having regard to the purpose for which we hold it. In some circumstances we may require further information from you to support your correction request. If we refuse your correction request, we will provide you with written notice of our refusal, explaining why we have made the decision to refuse to correct your information, and details on how you can make a complaint if you are not satisfied with our decision.
9. Cookies
We may collect information through Cookies about our services that you use and how you use them, like when you visit our website. Cookies do not contain personal information because they do not reveal the identity of an individual, and you may set your browser in a manner so your computer does not accept Cookies.
10. Mobile Applications
Any reviews, including usernames and account details, posted on Google Play, Apple App Store or similar application store, are hosted on the servers of that specific application store.
User data which helps us to improve the performance of an Azaman Group mobile application is collected anonymously, with no data kept to identify a specific end user. Information that is retained, may include the model of mobile phone used to access an Azaman Group mobile application and its current operating system.
11. Social Media
Azaman Group actively uses social media platforms including Facebook, Instagram, LinkedIn, Twitter and YouTube.
While all data is kept on the servers of the respective social networks, there may be times where Azaman Group will contact a user and ask them to voluntarily provide contact details for reasons including but not limited to answering customer feedback and sending competition prizes.
Any personal information collected in this manner by us will be handled in accordance with this Privacy Policy and relevant law.
From time-to-time Azaman Group may choose to use other forms of social media. The above principles will apply to such other forms of social media.
12. Complaint handling procedure
To make a complaint about our handling of your personal information, please submit your complaint in writing to us – see details under Contact Us section below. Your complaint must include sufficient details to enable us to respond and will be treated in confidence.
Once we have received your written complaint, we will investigate your complaint and provide you with a response within a reasonable time after receipt of your complaint. We may also contact you to discuss the issues and potential options to resolve your complaint.
If you are not satisfied with our response or proposed resolution, you may make a complaint to the relevant State or Commonwealth privacy office.
13. Contact Us
Please direct any questions concerning our Privacy Policy, any access or correction requests or privacy complaints in relation to your personal information, to info@azamangroup.com
14. Changes to our Privacy Policy
Azaman Group may amend this Privacy Policy from time to time. Any amendments will be effective on the date the revised Privacy Policy is posted on our website.